Human Resources
Benefits Forms
Employment Actions
- Classified Temporary Support Staff Appointment and Extension Request (PDF)
- Employee Personal Data Form (PDF)
- Employee Name Change
- Flexible Work Schedule Agreement – Digital Form
- Notification of Absence from Campus (PDF)
- Outside Activity Disclosure Form (Word)
- Classified Employee Annual Vacation Cash-Out Request Form (PDF)
- Status Change Form (PDF)
- Temporary Unclassified Appointment Request (PDF)
- Voluntary Self-Identification of Disability (PDF)
- Voluntary Self-Identification of Veterans (PDF)
- Oregon Public Universities Benefits/Accrual Verification Form
Federal and State Leave Laws
- Certification of Health Care Provider Form(PDF)
- Workplace Accommodations Notice
- Accommodation Request Form (PDF)
- DOL Employee Rights Poster (PDF)
- Equal Employment Opportunity is the Law Poster (PDF)
- FMLA/OFLA Information Sheet FMLA (PDF)
- OFLA Poster (PDF)
- FMLA/OFLA Eligibility Flow Chart (PDF)
- Request for Leave of Absence FMLA/OFLA (PDF)
- Victims of Certain Crimes Leave Request (PDF)
- Domestic Violence, Harassment, Sexual Assault or Stalking Protections Poster (PDF)
- Uniformed Services Employment and Reemployment Rights Act (USERRA) Poster
- SEIU Hardship Donation Request form
- SEIU Hardship Donation (Donor) Form
- Unclassified/Faculty Hardship Donation Request Form
- Unclassified/Faculty Hardship Donation (Donor) Form
Performance Appraisals
Guidelines/Instructions:
- Assessing Your Current Feedback Skills (PDF)
- A Question and Answer Guide to Giving and Receiving Feedback (PDF)
- How to locate Position Descriptions in PeopleAdmin (PDF)
- PeopleAdmin Position Description Certification Instructions for Supervisors (Word)
- PeopleAdmin Position Description Certification Instructions for Employees (Word)
Forms:
- Performance Appraisal (Word)
- Performance Tracking Record (PDF)
- Self Assessment Questionnaire (Word)
For IT Positions:
- Classified IT Performance Appraisal (Word)
- Employee Guide for the Performance Appraisal Process of Classified IT Positions (PDF)
- Performance Appraisal Instructions for Supervisors of Classified IT Positions (PDF)
For Faculty Positions:
Recruitment
Separations/Terminations
- Resignation/Transfer Form (PDF)
- Separation Form (PDF)
Worker’s Compensation
Affiliates and Volunteer Service
Other – Workplace Guides
Time Sheets
Name Change
- Form I-9: This document must be updated with any name change, proving the ability to work in the United States. HR staff will re-certify your Form I-9 completed at the beginning of employment, however, a new one may be required.
- Federal Form W4: Federal tax withholdings may be updated with a name change. Employees can update this at any time in Workday.
- State of Oregon Form W4: State of Oregon withholdings may also be updated with a name change. Employees can update this at any time in Workday.
- IT Account Name Change: If a new email or SOU username is necessary, complete the IT Account Name Change Request Form. Once updated, the Directory and Google accounts will reflect accurately. A manual change to your name in Google profile may be required. For assistance, contact your IT Computing Coordinator.
- PEBB Beneficiary Designation (as appropriate): log into the PEBB member portal to update beneficiary information at any time throughout the year. PEBB beneficiary designations stand for all life insurances offered through PEBB.
- PERS IAP Beneficiary Designation (as appropriate): for employees in the PERS retirement system, consider updating beneficiaries, which only applies to the IAP. Pension account beneficiaries vary by tier and may require a notarized change. Contact PERS for more information.
- ORP or TDI Beneficiary Designation (as appropriate): if in the ORP, rather than PERS, or if you have a Tax Deferred Investment (TDI) go directly to your plan sponsor to update beneficiary information.
Contact HR
Churchill Hall 159
1250 Siskiyou Boulevard
Ashland, OR 97520
Email: hrs@sou.edu
Phone:(541) 552-8553
Fax: (541) 552-8505
Hours: M-F, 8:00 a.m. – 5:00 p.m.
Request an Appointment