Human Resources
Update Home Contact Information
Overview
This guide shows you how to edit and add home contact information in Workday.
Before You Start
The user will need to have access to Workday and view their profile.
You will need to have the following information:
• Home Address
• Phone Number
• Email Address
PROCESS
After logging into Workday, click the photo icon at the top right corner, as shown below, then click on the View Profile button:
Once you are on your employee profile, click on the Contact on the left-hand side of the screen.
On the Contact page, click the Edit button at the top of the screen and select Change My Home Contact Information.
Your Home Contact Information will appear here. Use the pencil icon to edit existing information and Add buttons to add new information in each section section.
Once you have finished adding or changing information, click the Submit button at the bottom of the screen.
You will receive a message confirming your submission and indicating any remaining approval steps. In most cases, you will need to wait until the change is approved before your new contact information will appear in Workday.
View/Update Emergency Contact Information
For Supervisors
Overview
This guide outlines the steps for managers and authorized users to quickly access an employee’s emergency contact details within the Workday system.
The process involves two main stages: locating the employee’s profile and navigating to the Contact and Emergency Contacts tabs to view the necessary information.
Before You Start
User will need to have access to Workday and view their employee’s profile.
You will need to have the following information:
• Employee’s First and Last Name
PROCESS
After logging into Workday, you can either:
• Go to your profile icon, then click on View Profile. From there, you will want to go to the Team button on the left side of the screen and locate your employee, or
• Type the employee’s name in the search bar at the top of the screen.
Once you are on the employee profile, click on the Contact tab on the left-hand side of the screen.
On the Contact page, go to the Emergency Contacts tab, and there you will be able to view the available emergency contact information, such as the Name, Relationship, and Primary Contact Information.
For Employees
Overview
This guide shows you how to edit and add emergency contact information in Workday.
Before You Start
You will need to have the following information:
• Emergency Contact First and Last Name
• Emergency Contact’s phone number or email address
PROCESS
After logging into Workday, click the photo icon at the top right corner, as shown below, then click on the View Profile button.
Once you are on the employee profile, click on the Contact tab on the left-hand side of the screen.
On the Contact page, go to the Emergency Contacts tab, and then click on the Edit button to add or review your emergency contact information, such as the Name, Relationship, and Primary Contact Information.
Your Emergency Contact Information will appear here. Use the pencil icon to edit existing information and Add buttons to add new information in each section section.
Once you have finished adding or changing information, click the Submit button at the bottom of the screen.
You should receive a message from Workday confirming your submission.
Change Work Space
Overview
This guide covers how the designated Building Manager, as defined by SOU Facilities, Management, and Planning, can Change Work Space in Workday for an employee/building occupant. Work Space involves a string of information that identifies the campus, building, floor, and room.
Before You Start
User will need to be assigned to the Building Manager security role with permission given to the Business Process Definition Change Work Location. If not, please 1) verify the user has been confirmed by SOU Facilities, Management, and Planning and if so, 2) contact Human Resources (hrs@sou.edu/541-552-8553) to be added to the security role.
You will need to have the following information:
• Campus Location (Ashland or Medford)
• Building Name
• Floor Level
• Room Number
PROCESS
Where an employee’s work space needs to be updated, the process first requires the Building Manager to type Change Work Space in the Workday search bar and select Change Work Space Task.
Select the Worker who needs their work space updated.
Enter the following information in the Change Work Space page:
Contact HR
Churchill Hall 159
1250 Siskiyou Boulevard
Ashland, OR 97520
Email: hrs@sou.edu
Phone: (541) 552-8553
Fax: (541) 552-8505
Hours: Monday-Friday, 8:00 a.m. – 5:00 p.m. [excluding university holidays]
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