SOU Human Resources
Laws/Policies/Procedures
ACA Notification
Animals on Campus
Human Resources, Disability Resources, and University Housing would like to remind all of SOU’s Assistance (Service and Support) Animals (FAD.079), Animal Control (FAD.060), and Service Animals in Laboratory Settings (AAD.059) policies which clarify when animals are permitted on campus.
Students or employees needing reasonable accommodation for a documented disability resulting in the need for a service/assistance or emotional support animals must obtain prior approval and may need to submit appropriate documentation before bringing the animal into the workplace, classroom or university-owned housing. Listed below are areas to contact for assistance:
- Faculty, staff and student employees wishing to obtain more information about workplace accommodations should contact the Assistant Director of Human Resources/Accessibility Coordinator at barlowm@sou.edu or 541 552-8119.
- Students seeking academic or classroom accommodation may contact Disability Resources by visiting Central Hall, (CE 034), calling 541-552-6213, or emailing dr@sou.edu.
- Faculty, staff and students residing in University Housing should contact their Area Coordinator.
Complaint & Grievance Procedure
Consensual Relationship Notification
Employment Law Posters
Family Medical Leave Act (FMLA)
Mandatory Child Abuse Reporting
Mandatory Child Abuse Reporting
Article 58 – The Employer will provide notification to employees of their obligations under the Oregon mandatory child abuse reporting statute (ORS 419.005 et al.) and make available training materials relating to those obligations. Employees will be allowed a reasonable amount of time during work hours to review these materials, each year.
Oregon Family Leave (OFLA)
Oregon Sick Time Law
Outside Employment Disclosure
Paid Leave Oregon (PFML)
Seniority/Anniversary Date
Service Date Definitions
- HIRE: The date the employee began their most recent and continuous period of service with the current employing institution (SOU). If the employee terminates employment and is later rehired by SOU, the Hire Date will reflect the most recent rehire date. If the employee has maintained continuous service since their original hire, the Hire Date and Original Hire Date will be the same.
- ORIGINAL HIRE: The date the employee first began working with SOU, including student and temporary positions.
- CONTINUOUS SERVICE: The Original Hire Date, adjusted for any lapse(s) in service with SOU, including leaves that affect OUS leave accrual rates or seniority calculations.
- Time employed as a student or in a temporary position is excluded.
- For Classified Employees: If the employee held a classified position with OUS or another Oregon state agency prior to July 1, 1996, this date includes prior qualifying state service.
- COMPANY SERVICE (NEW Workday field): Represents employment dates at SOU only and is used for SOU staff service recognition.
- Time worked as a student or in a temporary position is excluded.
- Includes non-renewable appointments in uninterrupted, consecutive service of more than 5 years at 0.50 FTE or greater.
Shared Governance
SOU Alerts
University Policies
Wage & Hour Law Guidelines
Worker Updates
Disability/Veterans Status
Southern Oregon University is a federal contractor subject to federal affirmative action and equal employment opportunity regulations enforced by the US Department of Labor Office of Federal Contract Compliance Programs (OFCCP). These regulations require employers to remind their employees that they may voluntarily update their disability status at any time. Employees are not asked to disclose their disability and have the right to select “I do not wish to answer” on the survey form. Similarly, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 requires employers to invite employees to voluntarily self-identify as to their veterans status.
In complying with these regulations, Human Resources provides employees with the opportunity to update their disability and/or veterans status using the links below. If you do not have a disability or are not a veteran, please complete the entry by selecting the respective options.
Please note that an employee’s checking of the box, “Yes I have a Disability (or previously had a disability)” does not give rise to the campus obligation to engage the employee in a good-faith interactive discussion to identify a reasonable accommodation. If you need to request a reasonable accommodation due to a disability or would like additional information, please contact the Assistant Director of Human Resources/Accessibility Coordinator at barlowm@sou.edu or 541-552-8119.
Emergency Contact
Name Change
Retirement Beneficiary
Review Tax Elections
Classified Staff/SEIU CBA Notifications
Article 51: Safety and Health
Collective Bargaining Agreement Article 51: Safety and Health
Section 5. The university will, at least annually, advise employees of the name and telephone number of the university Safety Representative. Employees are encouraged to report any condition believed to be unsafe to the Safety Representative. After investigation, the reporting employee will be advised promptly of the results of the investigation and the corrective action taken. This does not preclude employees exercising their rights under the law or this Article.
Article 64: Mutual Respect
Collective Bargaining Agreement Article 64: Mutual Respect
The Employer and the Union agree that mutual respect between and among managers, faculty, employees, co-workers and supervisors is integral to the efficient conduct of 108 the University’s business. Behaviors that contribute to an intimidating, abusive or bullying work environment, will not be tolerated.
LOA Paid Leave Oregon Program
At least annually, the Employer will provide employees with resources related to the Paid Leave Oregon program and how it interacts with other benefits offered to employees.
Vacation Accrual Rate (Classified Staff)
Contact HR
Churchill Hall 159
1250 Siskiyou Boulevard
Ashland, OR 97520
Email: hrs@sou.edu
Phone: (541) 552-8553
Fax: (541) 552-8508
Hours: Monday-Friday, 8:00 a.m. – 5:00 p.m. [excluding university holidays]
Request an Appointment