Human Resources
The hiring process for Graduate Assistantship is managed by the Office of the Provost and the Graduate Program Coordinator. For questions and more information on how to apply, please contact provostsoffice@sou.edu or call 541-552-6114.
What is a Graduate Assistant?
Graduate Student means a student who is fully accepted and enrolled in an approved graduate program at SOU.
Graduate Assistant is a graduate student who is assigned to work in an academic program or division offering a graduate program. Graduate Assistants in non-academic programs may be considered upon approval by the Director of Graduate Studies.
Graduate Assistantship is a package of financial support offered to a graduate assistant. This may include a stipend and a full or partial tuition waiver.
Tuition Waiver means waiving of graduate tuition only, not fees associated with graduate courses.
Graduate Assistant Policy
Graduate Assistant Hiring Procedure
- Step 1: The Graduate Program Coordinator sends a Request to Employ Student for Graduate Assistantship Position form to the Program Chair for approval.
- Step 2: The Chair sends the approved request to the Dean of the Academic Program.
- Step 3: After approving the request, the Dean sends the approval to the Associate Provost and Director of Graduate Studies, and Budget Officer for Academic and Student Affairs.
- Step 4: Upon completion of step 3 above, the Budget Officer for Academic and Student Affairs will notify appropriate business partners (Human Resources, Financial Aid, Registrar’s Office, etc.) for effective processing.
- Step 5: Graduate Assistantship contract, along with hiring packet, is issued to the student for review and signature. Once signed, contract needs to be submitted to Human Resources to initiate the onboarding process.
- Step 6: Human Resources will set up the Graduate Assistant in Workday and send instructions to complete digital onboarding, including the federal I-9 form (if the student has previously completed onboarding with HR, this step is not applicable). Please review the Onboarding to Hire webpage for more information on this process.
- Step 7: Once all onboarding (including the I-9) has been completed, the graduate assistant will be authorized to begin working and will need to coordinate with the supervisor before their start date.
Contact HR
Churchill Hall 159
1250 Siskiyou Boulevard
Ashland, OR 97520
Email: hrs@sou.edu
Phone: (541) 552-8553
Fax: (541) 552-8508
Hours: Monday-Friday, 8:00 a.m. – 5:00 p.m. [excluding university holidays]
Request an Appointment