Human Resources
Note for Students:
Students seeking an SOU ID Card should contact Raider Student Services
Employee ID cards are an essential component of workplace security and identification at Southern Oregon University. These cards provide access to campus services, verify employee status, and allow entry to designated areas. ID cards are issued by Human Resources and governed by the following policies and procedures.
Photo Requirements
To maintain consistency and security, employee photos must meet the following criteria:
- Clear and Professional: A high-quality, recent image with a neutral or smiling expression.
- Background: A plain, light-colored background is preferred.
- Lighting: Well-lit, with no shadows or glare.
- Attire: Professional or workplace-appropriate clothing.
- No Obstructions: No hats, sunglasses, or face-covering accessories (unless for religious or medical reasons).
- Framing: A front-facing headshot showing the full face and shoulders. No pets, props, or unrelated objects.
Employee ID
- Current employees who have not yet received an SOU ID Card should submit a photo to Human Resources by emailing hrs@sou. Alternatively, employees may visit Human Resources in Churchill Hall, Room 159, to have their photo taken in person.
- Newly hired employees will complete onboarding in Workday and receive a task prompting them to upload a photo. This photo will be used for both their Workday profile and SOU ID Card.
- Supervisors may request an ID Card for their temporary employee by emailing hrs@sou.edu. Temporary ID cards will reflect the start and end dates of the appointment.
- ID cards are typically issued during the in-person I-9 appointment with Human Resources.
- If no photo has been submitted prior to the appointment, Human Resources will take a photo at the time of the I-9 appointment.
- Photo submission is required for identification and security purposes. Employees with concerns about photo visibility in Workday should contact Human Resources directly.
SOU Affiliates
A sponsor may request an SOU ID Card for their Affiliate (e.g., Board of Trustees members) on a case-by-case basis and where an ID card is necessary for accessing SOU services or participation in official functions. Photos can be emailed to hrs@sou.edu.
Lost or Damaged Cards
If your SOU ID card is lost or damaged, notify Human Resources immediately to request a replacement. If an updated photo is required, it may be submitted by emailing hrs@sou.edu. Employees may also visit Human Resources in Churchill Hall, Room 159, to have a new photo taken.
Contact HR
Churchill Hall 159
1250 Siskiyou Boulevard
Ashland, OR 97520
Email: hrs@sou.edu
Phone: (541) 552-8553
Fax: (541) 552-8505
Hours: Monday-Friday, 8:00 a.m. – 5:00 p.m. [excluding university holidays]
Request an Appointment